MEADOWS at PAGEHURST ANNUAL MEETING - MINUTES-09/14/04
The 2004 annual meeting of the Meadows at Pagehurst (single-family) Homeowners Association was called to order on Monday, September 13, 2004, 7:00pm, W.D. Hill Recreation Center, 1308 Fayetteville Street, Durham.
Members Present: Lillie Adams, Mawuena Agbeblewu, Maria Alvarez, Daniel Appah, Priscilla Coleman, Terri Cronin, Mike Dai, Chris & Tabitha Dowdy, Robert & Karen Dye, Luis Gomez, Harold Herrera, Sallu Kanu, Sybil King, David Larson, Rocio Lopez, Barbara Lunsford, Matilde Martinez-Moles, Gwendolyn McCoy, Tracey McCullough, Jorge Negron, Jorge & Wendy Pineda, Delores Plummer, John Roberts, Lawrence Roberts, Eric & Amy Watchous, David & Judy Young, Margaret Young, Paul Zettek
The first order of business was the introduction of the panel:
Satpal Rathie, Board President
Sherry Elder, Accountant, TLC Management of
Theresa Cathey, President, TLC Management of
Rick Escobar, Spanish Translator
Deputy Mike Owens,
(Elaina Dinh, Anderson Homes Community Manager, was a guest)
Theresa Cathey briefly explained the management company’s duties done on behalf of the Association: The management agreement expires Feb. 6, 2005.
Maintain Board records
Notification of meetings
Prepare and type Board Minutes
Collect homeowners dues
Deposit funds
Pay bills
Maintain financial books
Send notices to delinquent owners (past due assessments)
Prepare and monitor annual budget
Maintain adequate insurance (liability, physical damage, workers comp, D&O)
Tax Preparation
Common area grounds maintenance
Inspections to insure covenants are not violated
Enforcement of covenants
Type and mail letters to homeowners who are in violation of the covenants
Maintain entrance signs
Attend Board and committee meetings (as requested)
Long range planning advice and guidance
The next item on the agenda was the election of new Board Officers. Nominations were made, seconded and approved for the following officers:
Priscilla Coleman, 1802 Raj Dr., 919-596-0113-home; e-mail: priskay32@aol.com
Mike Dai,
Chris Dowdy,
Robert Dye,
David Young,
Board members will meet to determine the office that each will hold. They are required to have at least three offices: President, Secretary and Treasurer. However they may elect a Vice President as well. Each officer will determine the length of their term: one for one year, one for two years, and one for three years. Covenants and the management agreement were handed out to three of the officers. TLC Management will mail those documents to the two who did not receive them. On page 15 of the covenants it outlines the duties of the Board Officers.
The next order of business was the Treasurer’s Report presented by Sherry Elder. The report was read, a motion was made to approve, it was seconded, and approved by a majority vote.
The open discussion was centered around the following issues:
1. Petition for speed bumps to be installed: A majority of the homeowners need to agree by signing this petition. Jorge Negron is heading this project.
2. Retention pond and how to maintain it: Satpal Rathie discussed the reasons for the pond and explored ways of maintaining it.
3. Repair of playground and basketball goal equipment: The repairs for the tot lot equipment and basketball goal will be evaluated and necessary maintenance and repairs will be made.
4. Maintenance of common areas: Common area lawn will be reseeded and entrance spruced up in the Fall
5. Past due homeowners dues: The management company will work with the homeowners who are seriously delinquent in payment of homeowners assessments. All homeowners are encouraged to satisfy this debt as quickly as they can.
6. Loud music and noise: Residents were encouraged to be courteous and considerate of their neighbors and turn the music down upon entering the subdivision. Contact the Police if noise is beyond 11:00pm.
7. Use of pool in Pagehurst, phase I: The Board will contact Pagehurst Association regarding the Meadows residents being allowed to pay for a membership.
8. Covenant restrictions: Members were advised that covenants could not be changed without a quorum (certain percentage of members) vote in favor of the change. The Covenants are legal and binding.
9. Visit TLC Management’s website: www.tlcmanagementnc.com
After the meeting was adjourned, Satpal Rathie wrote a check to the Meadows at Pagehurst Homeowners Association in the amount of $2,000.00 as a voluntary contribution!
No other business was addressed, so the meeting adjourned at 8:35 pm.
Posted 10/11/2004 2:24:12 PM